Version 34 (modified by leif, 5 years ago) (diff)


Guidelines for writing grant budgets for applications

Note that this page is being updated for the 2016 applications

If you apply for a grant you need to do a calculation of the full cost of the project. This should include all overhead, and even if the funding agency does not allow the grant to be used for that purpose. The calculation must be done in the following excel documents:

which should be signed by the Prefekt and then scanned and sent to Eva together with a copy of the front page of your application (or the first few pages, if the front page does not contain enough information). The full application should then be printed out for archiving by Mandana or Caroline.

Here are some things you should think about:

  • Salaries should include employer taxes and fees, currently 50.04% (or 44.08% for employees born 1991 and later, or 28.63% for employees born 1950 and earlier)
  • The overhead is currently 53.54% for Astronomy and 34.18% for Theoretical Physics, and these are automatically added in the excel documents together with the costs for premises.
  • If the funding agency does not allow to use the grant for overhead (or has a maximum percentage allowed) the line samfinansiering on the first page of the excel document should be adjusted so that the project costs are balanced by the total funding and so that the amount applied for does not exceed the overhead limit set by the funding agency.
  • Even if the funding agency does not put a limit on the overhead (as is the case for VR), it is advisable to anyway limit the overhead applied for. For Astronomy this limit is currently 55%. The rest of the overhead should then be covered by samfinansiering.
  • If you are applying for a VR infrastructure grant or an ERC grant, this should to be reported in advance to forskningssevice and may have to be signed by the vice chancellor.

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